The Cooperative University of Colombia manages processes of collection, registration and control of information through a specific method, one of these is the registration of well-being hours, which consists of allowing students to register in a physical format (form) with in order to manage the hours of well-being that, by university requirement, it is mandatory to carry out to meet the pre-established requirements when exercising the graduation act. This practice has been criticized due to the absence of a technological alternative that can avoid possible human errors when digitizing the information. Among the most common errors are: false or misguided information by the student, erroneous reading in the digitization of physical records or, failing that, in their entry into the databases. Furthermore, as it is exposed to its environment, it can be damaged (contact with liquids, humidity, or any other that makes it difficult to read the document). Likewise, it is to our knowledge that during the years 2013 and 2016 there was a loss of information from the records of the well-being hours of some students. Also, based on the testimonies of these students who are in their last semesters, they agree that there is irregularity in the swagger or sum of the total hours of well-being at the end of their degree.